Senior Payroll Specialist


  • Full Time

We are looking for a driven, enthusiastic Senior Payroll Specialist to support the North America (U.S./Canada) payroll operations. Requiring excellent relationships with both external Payroll providers and internal HR Generalists & Stock Administrators across the Americas. You will be responsible for processing and tracking data flow within the system to meet deadlines for payroll that are accurate and timely. You will have a solid understanding of payroll & stock-related matters, including taxation, benefit, and equity plans.

With our fast-paced business, we are looking for an individual who is eager to learn and grow in the position. The role is based out of our New York offices.


What You’ll Do


  • Process full-cycle payroll to ensure timely and accurate end-to-end, on-cycle payroll process
  • Back up to Payroll Manager for all US North America & Canada payroll transactions
  • Assist in reconciliation and review W-2s and other payroll year-end activities working closely with the Accounting team
  • Manage multi-state payroll tax issues, research and resolve tax notices partnering with ADP resources
  • Assist management with projects as needed, including streamlining and automation of processes
  • Process and reconcile daily stock option exercises, RSU and NSO, and ISO’s releases and settlements using E*Trade
  • Assist in developing payroll systems strategy and plan, define payroll systems requirements through a partnership with HR, Finance, Business Process Owners, and IT teams
  • Develop proposals for new system implementation, system improvements, and process improvement opportunities
  • Support tax and regulatory reporting, quarter-end, and year-end payroll activities, including wage and hour laws, unemployment, and all other required submissions
  • Audit inbound integrations on a semi-monthly basis and knowledge of the EIB process
  • Ensure delivery of local compliance reporting, such as tax filing, 401K, and garnishment requirements
  • Provide superior customer service to employees with questions relating to their payroll via JIRA tickets

    Who You Are


  • BA/BS in Accounting, Business Administration, or Finance Accounting
  • 5 + years of combined Payroll, Accounting & Finance-related experience
  • Experience with WorkDay Payroll is required
  • Experience with ADP SmartCompliance and NetSuite is highly advantageous
  • Expertise in local taxes and governmental reporting
  • Business process improvement skills and a mind for automation
  • Able to work in a high pace, large volume environment
  • Ability to maintain the confidentiality of sensitive data
  • Self-starter and strong ethical standards
  • Excellent organization skills with attention to detail, completeness, and accuracy
  • Proficiency in Excel (e.g. V-lookup, Formulas, Pivots)
  • Hands-on, strong work ethic, and can-do attitude
  • Ability to adapt and change when needed
  • Experience with multi-state payroll and knowledge of Equity (RSU, NSO, ISO)
  • CPP is a plus

    Where You’ll Be


  • Hybrid role based in our New York offices (2 to 3 days a week required)
  • Working hours? We operate within the Eastern time zone for collaboration



    Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.
    Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service with a community of more than 381 million users.
    This role is not eligible for hire in Colorado, USA.
    Global COVID and Vaccination Disclosure
    Spotify is committed to safety and well-being of our employees, vendors and clients. We are following regional guidelines mandating vaccination and testing requirements, including those requiring vaccinations and testing for in-person roles and event attendance. For NYC, we have mandated that all employees and contractors be fully vaccinated in order to work in our offices and externally with any third-parties.For all other locations, we strongly encourage our employees to get vaccinated and also follow local COVID and safety protocols.