Senior Executive Assistant (Boston)

Klaviyo

  • Full Time

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.

 

The Senior Executive Assistant , what Klaviyo calls a Senior Executive Business Partner, will provide business support to executive leadership in our Go-To-Market organization. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our leadership team. Executives Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.

How You Will Make a Difference:

A successful Executive Business Partner at Klaviyo will be a methodical, organized, take-charge project manager and executive support coordinator who has a deep understanding of all of Klaviyo’s business needs and the impact of major initiatives across departments. In this role you will:

  • Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
  • Provides strategic input on executive level project management
  • Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
  • Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
  • Attend meetings, take notes on action items, and follow up with content and deliverables as needed.
  • Manage logistics for quarterly executive off-sites and other meetings and events as needed.
  • Help set agendas and review content for leadership meetings
  • Complete travel arrangements and expense reports for the executives you support.
  • Take ownership of small projects as they come up.

Who You Are:

  • You have 5+ years in an administrative support role.
  • You have experience supporting C-level executives (highly preferred).
  • You have experience booking travel and completing expense reports and maybe have experience holding your own corporate card (preferred).
  • You have experience with event logistics, especially in a project manager capacity.
  • You’re highly adept in Google Suite, Slack, Zoom, and other communication technologies.
  • You are intellectually curious.
  • You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
  • You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
  • You are able to work independently and are a self-starter.
  • You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge
  • You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.

Get to Know Klaviyo

Klaviyo is a world-leading marketing automation platform dedicated to accelerating revenue and customer connection for online businesses. Klaviyo makes it easy to store, access, analyze and use transactional and behavioral data to power highly-targeted customer and prospect communications. The company's hybrid customer-data and marketing-platform model allows companies to grow by fostering direct relationships with customers, without giving up their valuable data to popular big-tech ad platforms. Over 265,000 innovative companies like Unilever, Custom Ink, Living Proof and Huckberry sell more with Klaviyo. Learn more at www.klaviyo.com.

If you are a California, Colorado, Rhode Island, Washington, New York City, or Jersey City resident and this role is a remote role, you can receive additional information about the compensation and benefits for this role, which we will provide upon request. Requests can be submitted here. Additional information regarding benefits can be found at klaviyorewards.com.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

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