Payroll Specialist(Pune)


  • Full Time

Coupa Software (NASDAQ: COUP), a leader in business spend management (BSM), has been certified as a “Great Place to Work” by the Great Place to Work organization. We deliver “Value as a Service” by helping our customers maximize their spend under management, achieve significant cost savings and drive profitability. Coupa provides a unified, cloud-based spend management platform that connects hundreds of organizations representing the Americas, EMEA, and APAC with millions of suppliers globally. The Coupa platform provides greater visibility into and control over how companies spend money. Customers – small, medium and large – have used the Coupa platform to bring billions of dollars in cumulative spend under management. Learn more at Read more on the Coupa Blog or follow @Coupa on Twitter.

Do you want to work for Coupa Software, the world’s leading provider of cloud-based spend management solutions? We’re a company that had a successful IPO in October 2016 (NASDAQ: COUP) to fuel our innovation and growth. At Coupa, we’re building a great company that is laser focused on three core values:

1. Ensure Customer Success – Obsessive and unwavering commitment to making customers successful.
2. Focus On Results – Relentless focus on delivering results through innovation and a bias for action.
3. Strive For Excellence – Commitment to a collaborative environment infused with professionalism, integrity, passion, and accountability.

Reporting to the Payroll Manager, the Payroll Specialist is responsible for processing the end to end US & Americas payrolls and for ensuring payroll activities are performed in a timely manner with an exceptional level of quality. The Payroll Specialist is the initial point of contact for employees with payroll related questions. 


Your objectives in this role include:


  • Oversee and assist with the Payroll processing for the Payroll US & Americas
  • Audit the processing of Payroll.
  • Partner with the HR team to ensure payroll data flows seamlessly between HR and Payroll and ensure changes are implemented correctly across various systems.
  • Act as the system expert for Payroll.
  • Apply knowledge of IRS regulations, as well as State taxes, wage and hour laws, and local tax requirements to ensure compliance.
  • Play a key role in new system implementations related to payroll process. Provide input on payroll processes and perform user testing.
  • Lead payroll related process improvement initiatives with cross functional partners.
  • Support month end close by providing payroll reports and explanations as needed.
  • Support various internal and external audits.
  • Maintain payroll records and follow established Company policies to ensure compliance with internal control protocols.
  • Respond to employee and manager inquiries and requests regarding payroll matters, timely, professionally and concisely.
  • Special projects and other duties as assigned, including system implementations, process improvement projects and compliance audits.

    About You:


  • You are detail oriented & enjoy working with numbers, in a busy environment. You possess a strong collaborative approach and can build effective relationships with cross-functional departments to drive internal customer satisfaction and provide timely information to business owners. You seek to research and resolve issues and escalate to management as needed. You have strong organizational and communication skills and can prioritize, plan, perform and communicate activities and findings both in written and verbal form. You seek to improve processes and aren’t afraid to voice your suggestions.

    Your experience and education:


  • Minimum 6 years of recent hands-on payroll experience at a fast growth company.
  • Bachelor’s degree in accounting, finance, or business administration preferred. CPP a plus.
  • Experience managing complex projects, is a plus.
  • Recent experience with the ADP WorkForce Now product, EZLabor Time & Attendance, iPay, and ADP Reporting.
  • Intermediate level Excel skills, with proven ability to develop and generate ad hoc reports.
  • Strong knowledge of payroll protocols, particularly with IRS regulations, Federal, State, and local tax and labor laws, as well as IRS Sections 401k and 125, and worker’s compensation required.
  • Ability to maintain data confidentiality with a strong sense of professional integrity.
  • Highly analytical with exceptional organization and prioritization skills, and proven ability to meet hard deadlines.
  • Strong commitment to customer service and ability to communicate concisely, both written and verbally.
  • Proactive, flexible, assertive, with a creative approach to problem solving and a key focus on process improvements.



    At Coupa, we have a strong and innovative team dedicated to improving the spend management processes of today’s dynamic businesses. It’s our people who make it happen, and we strive to attract and retain the best in every discipline.
    We take care of our employees every way we can, with competitive compensation packages, as well as restricted stock units, an Employee Stock Purchase Program (ESPP), comprehensive health benefits for employees and their families, retirement and savings plans with employer match, a flexible work environment, no limit vacations for exempt employees, accrued vacation days for non-exempt employees, catered in-office lunches… And much more! 
    As part of our dedication to the diversity of our workforce, Coupa is committed to Equal Employment Opportunity without regard for race, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity or religion.
    Please be advised, inquiries or resumes from recruiters will not be accepted.