Workday Specialist – HRIS


Canva’s Commitment and Mission

At Canva, we celebrate diversity. We deeply believe that bringing together diversity of thoughts, perspectives and expression is key to building the best product, team and company. We look for many different skills and abilities, as well as how you can enhance Canva and our culture. So, even if you don’t think you quite meet all of the skills listed or tick all the boxes, we’d still love to hear from you! 

Our mission at Canva is to empower the world to design and since launching in 2013, we have grown exponentially, amassing over 86 million monthly active users across 190 different countries and a team of over 3,000 people… and the best bit is that we’ve only achieved 1% of what we know we’re capable of. 

Join us and design your future.

Want to join Canva?
We are going through a large scale optimisation of our Workday suite, and to do this, we need a Workday Specialist in our People Systems team. You will lead initiatives to configure, maintain and resolve issues or defects while partnering with our People team, business leads, external vendors and IT.

About the Team
The People Systems team supports the evaluation, implementation, administration, and ongoing innovation of the technology stack across our hire to retire value stream. With Workday as our foundational HRIS, our team are solving some of Canva’s biggest challenges by automating our people processes to allow our employees to do their best work at a place they love.

Join us as our Technical owner for Workday HRIS and ensure best practice business processes and other system dependencies are in place within Workday to support our Canvanauts.


What you’ll do


  • Collaborate with senior leads across Canva on business requirements to maximise Workday through efficient business processed and optimal end user experiences
  • Use your comprehensive understanding of the touchpoints between modules and/or connections within Workday across functional areas to make recommendations to automate, streamline, and scale existing processes.
  • Design, configure, and support of critical functional areas of Time, Absence, Advance Compensation while continuing broader support of additional core functional areas already deployed
  • Manage the setup, configuration data and structures within the functional area in Workday to drive efficiencies, analytics, and processes
  • Own semi-annual regression testing and the review and implementation of optional features
  • Ensure systems quality and data accuracy via regular audits of data
  • Develop and share complex custom reports and calculated fields, maximizing efficiency by reusing existing reports.
  • Efficiently resolving Tier 2 Workday related inquiries
  • Perform functional centralised transactions, such as business process management, administer security, custom reporting, core setup configuration, general maintenance, organisation management, and EIB data imports.
  • Manage the updates for system related guides

    What you bring


  • Workday HRIS (Core HCM, Absence, On-boarding, Advanced Compensation and security) experience is a must, ideally in house
  • Proven success in project management and process improvement
  • Shown success working in a global or multi-brand entity and navigating complexity
  • Advance knowledge of HR data management and complex reporting writing skills preferred (Workday advance, matrix, and composite reports)
  • Solid knowledge of and experience with creating advance custom reports, monitoring, scheduling, troubleshooting integrations and data imports leveraging EIBs
  • Ability to lead multiple projects alongside production support activities





    This role is open to remote applicants within Australia and New Zealand.
    #LI-Remote #LI-IL1
    Working at Canva 
    Our culture is unlike anywhere else and we design your #CanvaLife experience to empower you to do the best work of your life.  
    Whether you’re in the office, working from home or choosing your own adventure, our benefits for permanent Canvanauts include: 
    Equity packages for you to truly be a part of the Canva journey. Hybrid work model (in-office & from home)
    Flexible leave so you can recharge, give back, support others or focus on your own professional development.
    Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey.
    An annual Vibe & Thrive allowance. This is for you to spend on whatever will support your wellbeing and development.. because you know what you need to Vibe and Thrive, better than anyone.
    Virtual and in-office wellness benefits including Canva University, Employee Assistant Programs and Fitness & Meditation Classes.
    Canva For Good program matching your not-for-profit donations, Force for Good leave (3 paid volunteering days) and a range of sustainability and ethical initiatives to get involved in.   
    We make hiring decisions based on your experience, skills and passion. Please note that interviews are conducted virtually. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.
    Job Overview