Office Manager – Nordics & Baltics

Adyen

  • Full Time

This is Adyen

Adyen is the payments platform of choice for the world's leading companies, delivering frictionless payments across online, mobile, and in-store channels. Our team members are motivated individuals that help each other do remarkable things every day. We face unique technical challenges at scale and we solve those as a team. And together, we deliver innovative and ethical solutions that transform the way the world pays.

We took an unobvious approach to starting a payments company, building a platform from scratch. Now, Adyen serves the world's leading companies like Facebook, Uber, Spotify, H&M, Elgiganten, Telia and Viaplay.

Office Manager  – Nordics & Baltics

Adyen is looking for a highly organized, caring and multitasking office manager to join our team at the Stockholm office. We are looking for a person who understands the value of maintaining a pleasant environment in-house as well as how important it is to deliver excellent service to customers and partners. Join us in a high growth, fast paced environment and help us build an amazing office experience for both employees and customers.

What you’ll do

  • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
  • Create excellent first impressions to customer and partners visiting our office
  • Assist with office layout planning and with managing and maintaining IT infrastructure
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, events, booking travel, maintaining filing system, mailing and shipping packages, onboard new employees and updating employee list
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain and manage vendors, and coordinate food delivery of daily groceries as well as weekly lunches
  • Support with internal events, such a company parties and customer events
  • Drive global office management initiatives locally

Who you are

  • Highly organized with the ability to work on multiple tasks in a fast paced, ever evolving environment
  • Inquisitive, innovative and productive – you don’t mind going the extra mile
  • Outgoing and positive with great communication skills
  • Flexible and open-minded personality who enjoys working in a global, multicultural environment
  • Motivated team player where winning is more important than ego
  • Independent and proactive who can make own decisions when needed

Your background

  • Excellent written and verbal communication
  • Outstanding organizational skills
  • Minimum 2 years experience working in a similar role in a relevant field
  • Experience in event organization is a bonus 
  • Fluency in spoken and written Swedish and English

 

Our Diversity, Equity and Inclusion commitments 

Our unobvious approach is a product of our diverse perspectives. This diversity of backgrounds, cultures, and perspectives is essential in helping us maintain our momentum. Our business and technical challenges are unique, we need as many different voices as possible to join us in solving them – voices like yours. So no matter where you’re from, who you love, or what you believe in, we welcome you to be your true self at Adyen. 

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does it sound like you? If so, Adyen encourages you to reconsider and apply. We look forward to your application.

What’s next?

Ensuring a smooth and enjoyable candidate experience is critical for us. We aim to get back to you regarding your application within 3 business days. Our interview process tends to take between 3 or 4 weeks to complete. Don’t be afraid to let us know if you need more flexibility.